New Year Refresher
Below are the common activities that need to be addressed to get WorkLoud ready for the upcoming year.
Please send us any questions or schedule a walk-through at firstname.lastname@example.org, if you need any additional help getting prepped for next year.
In order to use leave functionality Accounting Periods must be created for the new year. If you can't schedule leave for a future dates, double check your Accounting Periods.
WorkLoud Protip: The Accounting Period start and end is at the day start, and the last day of the old and first day of the new should be the same.
Other areas that may require updates after your new accounting periods are created below.
If your Accounting Periods are mapped, update the Entity Mappings after your new accounting periods are created.
Employees qualifications may need to be audited or adjusted. The qualifications can be for Shifts, Shift Groups, Jobs, Job Groups, etc.
If employees have no change to their day to day schedules this step can be skipped. If employees' day to day work schedules changes, this step needs to be completed prior to generation.
WorkLoud Protip: Never make changes to existing Base Schedules, rather, create a modified copy.
Through the Base Schedule Design functionality, a new base schedule can be created or modifications to existing base schedules can be made.
Through allowances, the user defines which employee may be assigned to which Base Schedule. The user may qualify all employees to all Base Schedules if flexibility is a concern in the future.
If assignments are changing in the upcoming year, the Base Schedule Assignment of affected employees will have to be changed. Given each employee can only be assigned one Base Schedule during a time period, the user will have to manipulate the validity of each Base Schedule Assignment.
Employee Leave Balances are tied to Accounting Periods. Once the Accounting Period is over, the leave balances will reset. The user will have to issue new balances for the new Accounting Period and carry balances over manually if required.
Once employees' base schedules updates are complete, you are ready to generate next year's schedules.
If you're using a posting date, it will need to be extended into the next year so your employees will be able to view via ESS. If schedules exist, but your employees can't see them, verify the Schedule Posting is expanded into the next year.
Once new Accounting periods are configured. The user will create new Quota definitions or update existing Quotas for the new Accounting Period.
If employees have no change to their attributes or if they are managed on an ongoing basis, this step can be skipped.